Petition 80511

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Commission on the General Conference (80511-CO-¶500)

Add new paragraph after ¶510:
  
Commission on the General Conference – There shall be a Commission on the General Conference, hereinafter called the commission.
    1. Membership – a) The voting members of the commission shall be elected quadrennially by the General Conference and shall consist of twenty-five members as follows: two persons from each jurisdiction, one person from the central conferences of each continent of Africa, Asia, and Europe, one young adult, the chairperson of the host committee, and ten additional members.  The additional members shall be allocated to reflect the proportionate jurisdictional membership based upon combined clergy and lay membership of the church.
b) Members shall be nominated from the elected delegates to the General Conference by the Council of Bishops at its fall meeting preceding General Conference and elected by the General Conference for a term of eight years.  The commission shall be equally divided between clergy and lay membership to the extent possible with consideration of the membership qualifications specified in ¶710.  Approximately half of the commission shall be elected by the General Conference each quadrennium.
c) If vacancies occur, the Council of Bishops shall elect geographically appropriate successors to serve through the next session of the General Conference and then nominate for election by the General Conference persons to serve any remainder term.
d) The Secretary of the General Conference, the Treasurer of the General Council on Finance and Administration, the Business Manager of the General Conference, and a bishop named by the Council of Bishops shall have the right to the floor without the privilege of voting.  The Business Manager of the General Conference shall be the chief administrative officer of the commission.
2. Officers – The officers of the commission shall be a chairperson, a vice-chairperson, and a secretary, all of whom shall be elected by the commission at the quadrennial organizational meeting.  They shall serve until the adjournment of the next succeeding quadrennial session of the General Conference after their election and until their successors are duly elected and qualified.
3. Committeesa) Executive Committee – There shall be an executive committee of the commission, consisting of the officers of the commission, the chairperson of the host committee, the bishop serving on the commission, the Secretary of the General Conference, the Business Manager of the General Conference, and the chairperson and secretary of the Committee on the Plan of Organization and Rules of Order.
b) Committee on the Plan of Organization and Rules of Order – The commission shall organize a Committee on the Plan of Organization and Rules of Order from within its membership.  The composition of the committee shall be determined by the commission.  The committee shall be organized at the initial meeting of the commission following General Conference.  It shall elect its own chairperson and secretary, who will serve on the commission’s executive committee.  The committee shall study and consider any proposed amendments to the Plan of Organization and Rules of Order and make needed changes and adaptations to be presented to the entire Commission on the General Conference for approval and submission to the General Conference.  Any other matters relating to parliamentary order or procedure in the business of the General Conference may be referred to this committee.
4. Responsibilitiesa) The commission shall select the site and set the dates of the General Conference up to four quadrennia in advance and shall send an official notice to all elected delegates announcing specifically the opening day and hour of the General Conference and anticipated time of adjournment.  
b) The commission shall plan the schedule for the opening day of the Conference and shall further advise the delegates in advance of all such special events and orders of the day, the dates and times of which have been determined prior to the opening of the General Conference, in order that the delegates may have an overview of the General Conference program.  
c) The commission in cooperation with the United Methodist Publishing House shall make all necessary arrangements for the publication of the Daily Christian Advocate and quadrennial reports of the Connectional Table and the general agencies of the church.
d)
The commission shall take necessary measures to assure full participation of all General Conference delegates including but not limited to providing accommodation for languages and physical challenges of the delegates, and access to approved licensed childcare during the session at or near the site of the General Conference for children of General Conference delegates.
e) The commission shall recommend to the General Conference the per diem allowance to be paid to the elected delegates for housing and meals.
f) The commission shall set the number of legislative committees and the assignment of legislative materials to those committees in consultation with the Secretary of the General Conference and the Business Manager of the General Conference.

Rationale

The Commission on the General Conference and the Committee on the Plan of Organization and Rules of Order are tasked, but not created by the Book of Discipline.  This petition seeks to cause the creation of the bodies by the Book of Discipline.