Discipline ¶805

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  ¶  805. Organization-1. Membership-a) The voting members of the council shall be elected quadrennially by the General Conference and shall consist of forty persons nominated as follows:
    (1) four bishops including one from a central conference, nominated by the Council of Bishops;
(2) thirty persons from the jurisdictions, nominated by the College of Bishops in each jurisdiction based upon an allocation by the secretary of the General Conference so as to insure that membership of the council reflects the proportionate membership of the jurisdictions based upon the combined clergy and lay membership;
(3) six members at large, at least one of whom shall be a young person between the ages of twelve and seventeen, one member from Africa, one from Europe, one from the Philippines, and at least one of whom shall not be over thirty years of age at the time of election, and most of whom shall be elected for special skills. After the above-mentioned election of central conference members, the remaining members at large shall be nominated by the Council of Bishops based upon an allocation by the secretary of the General Conference so as to insure, to the extent possible, that membership of the Council reflects the proportionate membership of the jurisdictions based upon the combined clergy and lay membership insuring diversity as otherwise provided in The Book of Discipline (¶ 705.5b). This petition shall become effective upon passage by the General Conference members.
    b) It is recommended that attention be given to ensuring adequate representation of racial and ethnic groups, with at least two of the at-large members to be racial and ethnic persons. It is further recommended that in the membership from each of the jurisdictions and the at-large members, one-third be clergy in full connection, one-third be laymen, and one-third be laywomen.18
c) The general secretaries who serve as the chief executive officers of the general agencies and the publisher of The United Methodist Church may sit with the council and shall have the right to the floor without the privilege of voting.  
    d) The voting members, including bishops, shall not be eligible for membership on, or employment by, any other general agency
of The United Methodist Church (¶ 701.2), except where the Book of Discipline specifically provides for such interagency representation. Members shall also be guided by such conflict-of-interest policies
and provisions as may from time to time be adopted by the General Conference or by the council itself.
e) Members shall serve until their successors are elected and qualified.
f) Vacancies occurring between sessions of the General Conference shall be filled by the council on nomination of the College of Bishops of the jurisdiction concerned (see ¶ 712) if the vacancy is among members chosen to represent a jurisdiction, or, in the event of a vacancy among the episcopal, central conference, or at-large members, on nomination of the Council of Bishops.
  2. Meetings-The council shall meet at least annually and at such other times as are necessary on call of the president or on written request of one-fifth of the members. Twenty-one voting members shall constitute a quorum.
3. Officers-The officers of the council shall be a president, a vice president, a recording secretary, and a general secretary, who shall also be the treasurer of the council, all of whom shall be elected by the council (see § 5). They shall serve until the adjournment of
the next succeeding quadrennial session of the General Conference after their election and until their successors are duly elected and qualified. The president, vice president, and recording secretary shall be elected from the membership of the council. The general secretary shall sit with the council and its executive committee at all sessions and shall have the right to the floor without the privilege of voting.
  4. Committees-a) Executive Committee-There shall be an executive committee of the council, consisting of the episcopal members, the officers of the council, chairpersons of the committees on services as defined in the council bylaws, and up to three members at large to assure that, in addition to the episcopal members, there is at least one member from each jurisdiction and there is racial and ethnic participation. The executive committee shall meet on call of the president or of a majority of the membership and shall act for the council and exercise its powers in the interim between the meetings of the council, but it shall not take any action contrary to or in conflict with any action or policy of the council. A copy of the minutes of each meeting of the executive committee shall be sent from the central office to each member of the council as soon after the meeting as practicable.
    b) Committee on Audit and Review-The executive committee of the council shall appoint a Committee on Audit and Review, no members of which shall be officers or members of the executive committee of the council, and at least half of whom shall not be members of the council, whose duty it shall be to review audits of all treasuries receiving general Church funds (see ¶ 810.2) in accordance with all established auditing standards, including the funds of the council, related policies with financial implications, and the utilization of financial assets in achieving the stated mission of the entity as defined by the General Conference, the governing board, and donor designations. Not included are the audits of the General Board of Pension and Health Benefits and The United Methodist Publishing House. In any matter of possible or potential financial impropriety reported to the committee by the auditors, the committee chair shall immediately inform the president and general secretary of the General Council on Finance and Administration and the president and general secretary of the applicable agency. The committee shall report its findings to the annual meeting of the council.
c) Committee on Official Forms and Records-The council shall maintain and supervise under the direction of its general secretary a Committee on Official Forms and Records, which shall have the duty of preparing and editing all official statistical forms, record forms, and record books for use in the Church. The committee shall consist of one bishop elected by the Council of Bishops and nine persons elected by the General Council on Finance and Administration, as follows: one member of the council from each jurisdiction, one conference secretary, one conference treasurer, one conference statistician, and one district superintendent. The members shall be from the qualifying jurisdiction or serving in the qualifying position at the time of their election.  The following persons shall be consultants to this committee ex officio, without vote: two staff representatives of the council, a staff representative of the General Council on Ministries, a representative of The United Methodist Publishing House, and representatives of other general agencies when their programs are directly involved. All official record forms, record books, and certificates designed by the committee for use in The United Methodist Church and available for sale shall be printed and published through The United Methodist Publishing House.
d) Committee on Personnel Policies and Practices-The council shall organize a committee consisting of three representatives from the General Council on Finance and Administration, one of whom shall serve as chairperson, two representatives from the General Council on Ministries, and one representative of each of the following agencies: the General Board of Church and Society, the General Board of Discipleship, the General Board of Global Ministries, the General Board of Higher Education and Ministry, the General Commission on Archives and History, the General Commission on Christian Unity and Interreligious Concerns, the General Commission on Communication, the General Commission on Religion and Race, the General Commission on the Status and Role of Women, and the General
Commission on United Methodist Men. Each of the aforementioned representatives shall be selected by the council, board, or commission represented from its membership. The committee shall have duties and responsibilities as defined in ¶ 807.13b.
e) Committee on Legal Responsibilities-The council shall organize a committee composed of six persons, three of whom shall be members of the council. The committee shall be amenable to the council and shall make recommendations to the council regarding the fulfillment of the responsibilities defined in ¶ 807.9.
f) Other Committees-The council shall elect or appoint such other committees and task forces as needed for the performance of its duties.
  5. Staff-The council shall elect a general secretary as provided in § 3 above. On nomination of the general secretary, the council may elect deputy and/or associate general secretaries, who shall work under the direction of the general secretary. The general secretary shall be the chief administrative officer of the council.
6. Financial Support-a) Financial support from general church funds for the work of the council shall be from the following sources: (1) an on-ratio allocation from the General Administration Fund, in an amount determined by the General Conference; (2) fixed charges against the World Service Fund, the Episcopal Fund, the Interdenominational Cooperation Fund, and such other general funds as the General Conference may authorize, on recommendation of the council. Fixed charges shall be in proportion to the funds’ receipts.
    b) The council shall submit to each quadrennial session of the General Conference budgets of estimated income and expense for
the four years of the ensuing quadrennium. Prior to the beginning of each fiscal year, the council shall approve a budget for its operation for the following year. In the event of unanticipated circumstances, the council may, by a two-thirds vote, amend a budget it had previously approved for its own operation.
c) The council shall report to each quadrennial session of the General Conference the amounts of its actual income and expenditures for the four preceding years.
18. See Judicial Council Decision 594.