Discipline ¶611

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  ¶ 611. The council’s purpose, membership, organization, and relationships shall be as follows:
1. Purpose-The purpose of the council shall be to develop, maintain, and administer a comprehensive and coordinated plan of fiscal and administrative policies, procedures, and management services for the annual conference.
2. Membership-a) Each annual conference shall elect, at its session next succeeding the General Conference or jurisdictional conference, a conference council on finance and administration composed of not less than five nor more than twenty-one members; in every case there shall be at least one layperson more than clergy included on the voting membership of the council.50  Persons shall be nominated for membership in a manner determined by the conference in accordance with ¶ 609.5. Churches of less than two hundred members shall be represented on the conference council on finance and administration. The term of office shall begin with the adjournment of the annual conference session at which they are elected and shall be for a period of four years and until their successors are elected.  
    b) No member or employee of any conference agency and no employee, trustee, or director of any agency or institution participating in the funds of any conference budget shall be eligible for voting membership on the council.51  Any vacancy shall be filled by action of the council until the next conference session, at which time the annual conference shall fill the vacancy.
c) The following shall be ex officio members of the council in addition to the number set by the annual conference under ¶ 611.2a: (1) the conference treasurer/director of administrative services, without vote; (2) any members of the General Council on Finance and Administration who reside within the bounds of the conference, with vote unless voting membership is in conflict with another provision of the Book of Discipline, in which case their membership shall be without vote; in either case, they shall not be eligible to serve on an agency receiving funding; (3) the presiding bishop, without vote; (4) a district superintendent chosen by the cabinet, without vote; and (5) the director of connectional ministries or equivalent, or another representative of the conference council on ministries, without vote.
d) The executive director of the conference or area United Methodist foundation may be included in the membership, without vote.
  3. Officers-The council shall elect from its voting membership a president, a vice president, a secretary, and such other officers as it may deem necessary. Consideration shall be given to inclusiveness  (¶¶ 124, 138). The conference treasurer/director of administrative services (¶ 618) shall be the treasurer of the council. The treasurer/director of administrative services shall not be eligible for voting membership on the council and shall not be eligible for election to any of those offices that are to be filled by voting members of the council.
4. No member of the council shall vote on or take part in deliberations on significant matters directly or indirectly affecting her or his business, income, or employment, or the business, income, or employment of his or her immediate family.
5. Organization-a) Whether the conference chooses to organize the council as provided in ¶ 611 or to assign its functions to another structure as authorized in ¶ 610, the restrictions set forth in ¶ 611.2b and 611.4 shall apply to the members of any conference structure that has responsibility for the following functions:
    (1) Preparing annual conference budgets or other funding recommendations.  
(2) Nominating the annual conference treasurer/director of administrative services or other officer having the functions described in ¶ 618.
(3) Having authority and supervision over the work of the conference treasurer/director of administrative services.
(4) Having fiscal oversight responsibilities, such as are described in ¶¶ 612.5 through 612.11, and 615-617, for annual conference funds.
    b) The council may establish committees and task forces and define their duties and authority as it deems necessary for fulfilling its purpose and responsibilities.
c) The annual conference may enact bylaws governing meetings, quorum, and other matters of procedure for the council, or it may authorize the council to enact such bylaws; in any event, such bylaws shall not be in conflict with the Book of Discipline.
d) If deemed necessary for the fulfillment of its functions and if so authorized by the annual conference, the council may be incorporated.
  6. Amenability-The council shall be amenable and report directly to the annual conference.52
7. Relationships-a) The council and the annual conference council on ministries shall cooperate in the development of the conference benevolences budget (¶ 613.3). b) In the interest of developing and implementing coordinated annual conference policies in the areas of fiscal management and administrative services, the council shall serve in a liaison role among conference agencies with responsibilities in these areas. It shall be authorized to convene representatives of annual conference administrative and clergy support agencies for the purpose of consulting on matters of mutual concern, such as the coordination of fiscal management, fundraising activities, and administrative services in the annual conference.
50. See Judicial Council Decision 441.
51. See Judicial Council Decisions 10, 493.
52. See Judicial Council Decisions 551, 560.